What does the travel grant cover?
Each grant supports attendance at a selected ESMO event and includes:
- Reimbursement of travel and accommodation expenses up to EUR 1,000
- Free registration to the selected ESMO event
- The possibility of covering one extra night of accommodation before or after the congress, if required for logistical reasons
Funding policy:
- Applicants from low- and middle-income countries (LMICs) are eligible for full funding (up to 100%)
- Applicants from high-income countries may receive partial funding (up to 70%), assessed on a case-by-case basis
Responsibilities of grant recipients
If selected, you agree to:
- Attend the event in full and in person – partial attendance or virtual participation does not meet the requirements of the grant and may result in denial of reimbursement.
- Confirm your attendance by the deadline provided by ICF. Failure to confirm may result in the reassignment of your grant.
- Provide a post-congress testimonial, if requested, in the form of a short written statement and/or brief video. These may be used for ICF communication purposes (e.g., reports, website, social media).
Who can apply?
We welcome applications from:
- Healthcare professionals involved in oncology services
- Leaders or members of patient advocacy organizations
- Individuals committed to advancing cancer care and access in their communities
Please note:
- A maximum of one grant per person per year is allowed
- Once awarded, recipients must wait 24 months before reapplying
How are applications evaluated?
ICF considers the following:
- Geographic representation
- Balance of cancer types
- Inclusion of both large and small organizations
- Applicant’s motivation and potential impact
Application process
Before the Congress
- Submit your application via the designated online form outlining:
Why you wish to attend the event
How the experience will support your professional or advocacy goals - You will be notified within two weeks of submission regarding the outcome.
- You will be responsible for booking your flight and reserve your accommodation.
After the Congress
- Submit a Statement of Expenses form, along with original invoices, as a single combined PDF.
- Only include expenses for which reimbursement is being requested.
Eligible expenses
Accommodation
- You are responsible for booking your own hotel.
- Costs will be reimbursed after the event or upon production of your expenses receipts
- If a patient organization rents a shared accommodation (e.g., Airbnb), provide names of attendees and submit one consolidated expense form.
Travel
Organize your own travel. ICF will reimburse:
- * Economy class airfare
- * Fuel (EUR 0.60/km)
- * Taxis for travel between:
- Home and airport
- Airport and hotel
- Airport and congress venue
Important notes
The following expenses are not eligible for reimbursement:
- Meals and per diems
- Phone/internet costs
- Hotel extras (minibar, laundry, etc.)
If you have any questions or need help with your application, please contact us